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University Organisational Structure Management Service

News publication date: 
Tuesday, 01 August 2017
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Organisation structure information is vital for the efficient administration of the University as it is the official repository for the formal names and associated finance codes of departments, units, and sub-units. IT Services has recently successfully completed a project that has delivered the University Organisational Structure Management Service. This is centrally funded, owned by Planning and Resource Allocation (PRAS), and provides a user-friendly administrative interface (using Microsoft Dynamics) to allow the University’s organisational structure to be managed more effectively. For example, we can now easily capture requests for data amendments, retain and view historic information, and publish to mailing lists.

Anyone at the University with single sign-on (SSO) credentials can submit requests for organisational structure edits via a web form on the PRAS website. Once approved by PRAS, the data is updated in the MS Dynamics database. Snapshot files can also be automatically produced, on an ad hoc basis, and made available to recipients of a mailing list maintained by PRAS and on the PRAS website at http://www.admin.ox.ac.uk/pras/uniorg/. The Dynamics database holds a permanent historical record of changes from when this service went live in late April 2017. Decisions about future changes and ad hoc reporting capabilities will be made by PRAS and these will also be recorded within the database.

If you have a product that you want to integrate with the University Organisational Structure Management Service please contact the IT Service Desk at help@it.ox.ac.uk.