The national joint academic network (Janet) provides the connection between the Oxford University network and internet locations outside Oxford. Janet is financed by the Funding Councils via Jisc, and the uses to which it may be put, and the categories of people allowed access, are strictly regulated.
Colleges and other bodies providing accommodation, conference facilities, etc within Oxford may only allow access to the Janet network subject to the guidelines below. It must be noted that there is no parallel with provision of telephone facilities, which are not subsidised and can be offered on a pay-for-usage basis. It is not possible, by payment of a fee or otherwise, to grant Janet access to persons who do not fall within the permitted categories.
It must also be noted that no fee may be charged for Janet access to persons who are exempt from the requirement for a licence.
Rules for provision of network access
The following rules should be applied to any consideration of provision of network access for those attending conferences, etc.
1. For a conference run by the department or College, whose participants may be classed as official academic visitors, there is no need for a licence.
2. For a conference run by the department or College, or by an outside body, whose participants are members of Janet-eligible (ie Higher Education Funding Council or Research Council funded) organisations, there is no need for a licence.
3. For a conference run by the department or College, or by an outside body, that is of an educational or research nature, access may be provided for participants who are not otherwise eligible to use Janet, subject to a Janet acceptable use policy (AUP).
4. For a conference run by the department or College, or by an outside body, that is of an educational or research nature, the organising company or others providing demonstrations, etc may connect to Janet in order to download information, subject to a Janet AUP.
5. “Using your Janet connection for Business and Community Engagement (BCE)” fact sheet gives an outline of permissible Business and Community Engagement (BCE) activities, for a conference etc, that fosters an “exchange [of] knowledge between the institution and their partners with a view to improving the UK’s economic and social prospects” or helps “develop the UK’s workforce in today’s competitive markets”.
6. No Janet facilities may be provided for events/services which include B&B accommodation, commercial interactions such as coffee shops, open access internet terminals etc. These can be catered for either by local provision through a third party provider or through a dedicated central service which is currently (Sep. 2014) being negotiated.
Any query about these guidelines should be referred to the Networks Team at IT Services, firstname.lastname@example.org.