IT Services has been working with Finance to develop a new travel insurance system that will be available to University employees, students and volunteers travelling within the UK and worldwide on University business.
The new system will benefit both the University and its staff. By moving the application process online, staff will be able to apply for insurance at any time and easily track the progress of their applications. The University will benefit by being able to locate and contact travellers quickly in response to a crisis event (e.g. terrorist attack, hurricane, volcano, etc.). It also provides the immediate support that staff and students working or studying overseas might need.
University staff and students undertake many thousands of overseas trips per year on University business, many to high risk areas of the world. The University has a statutory duty of care to ensure the health and safety of its staff and students whilst they are undertaking activities on behalf of the University. The University’s Security Subcommittee therefore strongly supports the use of TIRS for registering overseas travel for University business in all cases (even where University insurance is not being applied for). Departments are urged to remind staff and students of the importance of registering their details.
Pilot departments have been using TIRS to apply for insurance and register travel details since 30 May 2018 and IT Services and Finance have been working closely with the pilot users to optimise the system. To date, travellers have created over 325 applications. Feedback has been positive with travellers reporting they are finding the system easy to use. Sukarni Wheeler from the Department of Engineering Science said, “I am happy with TIRS and found it easy and simple to use even from home. So thumbs up from me” and Phil King, from the same department, commented: “The application is easy to use and the platform is stable.”
You will be informed of when your department is moving to the online system by your Travel Administrator. Further information on the system is available on the Finance Division web pages. To report a technical issue, contact the project team at TIRS.Project@admin.ox.ac.uk or call 01865 (6) 16045.