Administrative Officer (Governance)

Grade 6

This post will provide administrative and organisational support within the Business Management group within the Office of the CIO. Duties will be varied and cover a number of areas including working collaboratively to:

  • support the University’s IT governance activities through servicing a portfolio of committees and IT boards
  • support the monitoring and reporting on strategic plans
  • support the maintenance of the department and University’s risk registers
  • assist in reviews and updating of policies

The post holder will also be called upon to manage a number of other activities, workshops and events to deliver the wider work of the department, working with other teams as required.

The post holder will report to the Director of Business Management and will work closely with senior members of the department (notably the CIO), particularly regarding the work of the IT Committee, the IT Boards and matters relating to the IT Strategy.

Essential selection criteria

  • Proven high quality communication skills, both written and oral, including the ability to set out advice and arguments clearly, accurately, concisely and comprehensively, in a manner which may be easily understood by those unfamiliar with the topic
  • Proven experience of organising and servicing formal committees, including preparing agendas, writing papers and producing minutes, preferably in a higher education context
  • Strong interpersonal skills, including the ability to interact effectively with a wide variety of colleagues at all levels across the University
  • The ability to prioritise competing demands, make efficient use of their own and others’ time, and deal with a wide range of tasks using sound judgement when responding to changing circumstances in a fast-paced environment
  • A positive approach to problem solving, with the ability to demonstrate well developed negotiating skills and a high level of tact and diplomacy
  • An appreciation of both the operational detail and the broader strategic context of the work of the department
  • The ability to recognise and deal with confidential information with absolute discretion
  • A good level of general education

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