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Education IT Board

Chair: Emma Smith
Secretary:  Jeremy Welch (jeremy.welch@admin.ox.ac.uk)

Any queries regarding the Education IT Board should be addressed to the Secretary.

Background

The Education IT Board is responsible to IT Committee, with a dotted line reporting responsibility to Education Committee, for providing governance and oversight of the programme of education projects and initiatives funded through the IT Capital Envelope, together with a portfolio of services provided by IT Services’ Academic IT Group, and the Student Systems Support Centre jointly supervised by IT Services and the Academic Administration Division (AAD).

The Education IT Board works collaboratively with other IT oversight boards established under IT Committee to support business systems, digital content, infrastructure, research and  user services. 

At or before the start of each academic year the Education IT Board will present Education Committee and IT Committee with a preliminary report on ongoing and prospective projects which shows how these align with the University’s strategic goals and priorities. After discussion with the two committees, the planned portfolio of projects will be agreed by both committees, with Education Committee taking responsibility for ensuring that projects are aligned with the University’s strategic goals and priorities for education, and IT Committee overseeing the alignment with overall IT objectives.

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Terms of Reference

  1. To agree and review priorities across education IT initiatives with Education Committee and IT Committee, taking account of the University’s Strategic Plan, its IT Strategic Plan and its Digital Strategy;
  2. To recommend an annual plan for investment within this framework of agreed priorities and to keep it under regular review;
  3. To recommend and where applicable approve project initiation within a wider framework of agreed approval processes for capital spend;
  4. To monitor progress and expenditure on projects in progress within its domain, receiving direct reports from associated project and programme boards;
  5. To oversee the performance and development of services in its domain which are offered by IT Services, or other units as appropriate;
  6. To receive reports from user groups in its domain;
  7. To report or escalate specific matters of concern to IT Committee and Education Committee or their appropriate sub-committees or groups;
  8. To provide an annual report on projects and activities and to contribute to the ongoing development of the IT Strategic Plan;
  9. To form strong relationships with other IT Boards to ensure co- ordination in planning and projects.

The Education IT Board will be given a notional allocation on a rolling three-year basis to be reviewed annually from the IT Capital Plan to guide its decisions and recommendations on project spending.

The Education IT Board will be supported by IT Services’ Project Management Office, Service Management Office and IT Architecture Group.

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Membership

Chair to be appointed by IT Committee, in consultation with the PVC Education acting on behalf of Education Committee

Emma Smith

Up to four academic members nominated by the divisions

Peter Millican (Humanities)
Paul Martin (Social Sciences)
Jeremy Taylor (Medical Sciences)
John Huber (MPLS)

One member nominated by the Director of the Department of  Continuing Education

Peter Gambles 

One member drawn from amongst college senior tutors

Mark Wormald

One member of the IT Architecture Advisory Group (ITAAG)

 

Director of Academic IT Services

Peggy McCready

Representative from GLAM

Louise Clarke

Academic Registrar

Emma Potts

One member nominated by Education Committee who will normally be a member of Education Committee

Kate Blackman

One member nominated by the Oxford University Student Union, who will normally be the OUSU VP for Access and Academic Affairs

James Blythe

In attendance:

Executive Secretary

Director of Student Systems

 

Jeremy Welch

David White 

Members are appointed for two years in the first instance.

Board members are asked to provide a range of perspectives i.e. divisional, departmental and user/non-users.  The Board may co-opt members from other departments, boards or groups with the agreement of IT Committee. 

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Schedule of meetings

The Education Board meets in the 3rd and 7th week of each term as follows:

Date and time

Location

19 October 2016, 2.00-4.00pm

Principal’s Dining Room, Hertford College

1 December 2016, 2.00-4.00pm

Principal’s Dining Room, Hertford College

26 January 2017, 2.00-4.00pm

Principal’s Dining Room, Hertford College

9 March 2017, 2.00-4.00pm

Principal’s Dining Room, Hertford College

4 May 2017, 2.00-4.00pm

Principal’s Dining Room, Hertford College

17 June 2017, 2.00-4.00pm

Principal’s Dining Room, Hertford College

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Mode of working

The Board is expected to meet twice a term, although more frequent meetings may be required during the first year of operation. In the interests of efficiency, the business of the Board may also be undertaken between physical meetings with the agreement of the chair and members (e.g. via email or telephone conference).

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Access to papers

The unreserved business of the Board will be made available to members of the collegiate University via a Nexus SharePoint site:

https://sharepoint.nexus.ox.ac.uk/sites/itservices/it-edu-board/SitePages/Home.aspx

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