Office Manager

The post is fourfold and combines:
office management
building management co-ordination
general administrative responsibilities to support those working across the IT Services offices
Health and Safety including DSE assessment

The post holder must ensure that the day-to-day administration of the office runs smoothly and that departmental procedures are followed. This post also manages the departmental phone system under Chorus.

IT Services is currently housed across four buildings, including 7–19 Banbury Road, Dartington House, Gibson Building and 16 Wellington Square, comprising some 344 staff plus contractors and agency workers.

A key factor in the success of this role is the capacity to work well as a team to achieve mutual support internally as well as building strong and effective links externally with relevant teams across IT Services and Estates Services Facilities Management. Time management is also essential.

The post holder will need to deal with a wide range of people, both within and outside the University, in a positive and professional manner. They will develop and maintain successful and effective working relationships with key staff in Estates Services Facilities Management and in the wider collegiate University in support of IT Services activities. As they will be working closely with other divisions in UAS, maintaining effective communication and links are important.

The post holder will be a motivated self-starter who can turn their hand to a variety of duties as required. The post holder will be supporting a number of sections within IT Services so the ability to prioritise an ever-changing workload with minimal supervision will be important.

Essential selection criteria

  • Proven clerical/administrative experience
  • Excellent organisational skills and the ability to prioritise your own workload, dealing with multiple tasks at once and working effectively to demanding deadlines
  • Ability to work flexibly, demonstrating resilience and the ability to re-prioritise work as required in a dynamic environment
  • Proven time management skills, attention to detail, and accuracy
  • The ability to build strong working relationships with Directors, managers and staff, as well as the other support functions within UAS
  • Excellent written and verbal communication skills, including the ability to relate confidently and professionally to others
  • Proficiency with standard office spreadsheet and word processing tools, preferably Microsoft Word and Excel
  • A good level of general education, including Maths and English GCSEs at grade C or above
  • Working knowledge of health and safety practices in the office environment

Desirable selection criteria

  • An understanding of the University of Oxford
  • Previous experience of working within a busy office environment would be beneficial
  • Knowledge and experience of DSE assessment, policy and practice