Storing, sharing and backup
A number of tools are available for keeping your files secure and available for use including Teams, SharePoint Online, OneDrive, and OxFile
Our recommended tools for storing, sharing and backing up your files are outlined below with links to more detailed guidance. Tools and services are also available for keeping research documents, data and other files secure and accessible.
Don't forget to check the related links on the right of this page for other information and guidance that you might find useful.
You can use Teams to store and work together on documents with your immediate team, without checking them in and out. Find out more about getting started with Teams and ways of using this versatile tool.
SharePoint Online lets you to control who can access or edit your documents which is useful for collaborative work. It's easy to share ‘work in progress’ files more widely with colleagues across the University. Help and guidance for using SharePoint Online is available including a downloadable quick reference guide outlining the difference between Teams, SharePoint Online and OneDrive (pdf).
OneDrive for Business
OneDrive for Business is useful if you need to temporarily share files outside of University while you are working on them. It is different to your personal OneDrive account. Final versions should be moved elsewhere, for example your departmental shared drive. More information about OneDrive for Business.
OxFile is a free service for staff or students to exchange large files (up to 25 GB), with anyone, both internally and externally. Our IT Help website has more information about the OxFile service and how to use it.